Team Management

Manager Tools & Templates

Team Managers Handbook

Your full role guide — communication, administration, team funds, budgeting, travel, and payment schedules. Read this first.

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📊 Excel · Template

Team Budget Template

Pre-built spreadsheet for tracking tournament fees, coach travel costs, team fund collections, and monthly reporting to the club.

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🏷️ Excel · Template

Roster Sticker Template

Print-ready sticker sheet for game day scoresheets and bench rosters. Enter your team's numbers and names — prints 5 sticker copies per page.

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Required Club Documents

Medical Form · USA Hockey

Concussion Return-to-Play Form

Required for any player returning to practice or competition after a concussion. Must be completed and signed by a licensed health care provider — never a coach or manager. Keep a copy on file.

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🏒 PDF · Policy

Player Code of Conduct

Expectations for player behavior on and off the ice. Every player must have a signed copy on file before the first practice.

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👨‍👩‍👧 PDF · Policy

Parent / Guardian Code of Conduct

Behavioral expectations for parents and guardians at all NH Selects events. One signed copy required per family.

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What's in the Handbook

The handbook is four pages and covers everything from your first pre-season meeting with the coaching staff to end-of-season financial reporting. Here's what's inside:

Your Role

You are the bridge between coaches and families — not a coach yourself
Send weekly team emails with clear directions and deadlines
Handle scoresheet and roster submissions with the Registrar
Coordinate tournament logistics and volunteer management
Let the coaches coach — player decisions are not your call

Team Funds

NH Selects covers coaching payroll — team funds are for team-specific costs only
Open a team bank account with Venmo/Zelle capability
Set the season budget early and communicate it to families upfront
Provide monthly financial accounting to both families and the club Treasurer
Collect funds in the first half of the season — don't chase families in January

Season & Budget Planning

Hold a pre-season meeting with coaches to confirm tournament count and playoff expectations
Confirm rooming rules: families book for 14U and under; shared rooms for 16U+
Clarify which costs are "team pay" vs. "player pay" before the season starts
Build a payment schedule front-loaded to Aug–Dec (costs hit early)
Typical structure: base amount in August, then monthly through December

Tournament & Travel

Tournament entry fees, hotel booking, and family logistics are manager-owned
Coach travel includes airfare or mileage, rental car, lodging, and per diem — see NHS standards
Players are never permitted to drive — vans require a coach driver
Goalies are limited to 2 per shared room given equipment size
Coordinate any team dinners or activities — clarify who is invited and any added cost

Season Startup — Do This First

1

Read the handbook cover to cover before your first contact with team families.

2

Schedule a pre-season meeting with your coaching staff. Confirm tournament count, playoff expectations, rooming policy, dryland costs, and software requirements.

3

Open a team bank account. Follow NH Selects rules on required bank, signers, and co-sign requirements. Set up Venmo and Zelle for collections.

4

Build your season budget using the Team Budget Template and share it with families before the first practice.

5

Set up your communication channel. Decide with your coach whether your team uses Crossbar, group text, or email — then be consistent.

6

Confirm all players are registered with USA Hockey and have completed their concussion baseline test at baselinetesting.com. No player skates without both on file.

Rules of the Road

You are not the coach. Logistics and communication are your lane — lineup decisions, player feedback, and ice time belong to the coaching staff.
One weekly email, every week. Clear, short, and with deadlines. Families are busy — keep it simple.
Never post independently on social media about games, scores, or players. All public-facing content routes through Betsy Turcotte.
Finances go through Coach Sikich. Do not collect money, issue refunds, or authorize purchases without explicit club approval.
Confirm Crossbar attendance 48 hours out for every practice and game. Chase families who haven't responded — don't assume.
Parent complaints about coaching decisions get acknowledged, documented, and escalated. Do not try to resolve coaching issues yourself.
Concussion protocol is non-negotiable. Any player with symptoms comes off immediately. Return to play is the coach's call — not the player's, not the parent's.
Monthly financial reporting is required. What came in, what went out, and for what. Send to both families and the club Treasurer.